How to acquire a title deed through inheritance/succession

SUCCESSION PROCEDURE

Many people in Kenya do not have titles due to difficulties expected in the land succession processes. Processing land succession can be an expensive, inaccessible and complicated procedure. The steps required in the succession process are explained below.

Inheritance Procedure:

Inheritance of land is one of the most common ways through one can own land. However, in many cases, after the parent has subdivided land and given it to his children under customary system, the inheritors make no effort to obtain title deed. This may be because the parent didn’t have a title or they are unable to go through the tedious and expensive system of land subdivision, survey and documentation. Where the parent is able to go through the procedures and processes, then the normal sequence of land control consent-subdivision-survey-consent-transfer-title (CSSCTT) indicated above should be followed.

Land Succession Procedure:

In this section we present steps used in succession procedure together with different forms and actors at each stage. There are twelve important steps involved in intestate succession process. These include:

i) Acquisition of Death certificate
:
Death certificate is a document used as prove of death of the proprietor of land or any other asset. The process of succession cannot commence without this prove. To obtain a death certificate one need to approach the registrar of births and deaths in their respective sub-counties armed with a burial certificate together with the deceased’s identity card and a letter from the chief where necessary. Where the death occurred before the enactment of the registration of deaths and births, the registrar will issue a confirmation of death through a letter that relies on information given by the chief and indicate the time of death.

ii) Petition through Valid will to the High Court:

In case where there is a valid will, the petitioner may approach the court for grant of probate to execute the will then administer the estate in accordance with the will. A probate translates the will into an enforceable court order to be followed by the executor to the letter. It gives the executor the authority to deal with the property of deceased in accordance with the provision of the will.

iii) Intestate procedure:

In the absence of a will, the process of intestacy commences. The rules of intestacy determine the question of who is entitled to the property of the estate of an intestate (person who died without a will) In many cases, the process starts with a letter from the local Chief which clarifies the facts of the deceased’s estate and the spouses and heirs. The letter may mention liabilities where it’s necessary. Liabilities may include people who are owed money by the deceased or people who had purchased part of the land. The Chief’s letter is always addressed to the court. The Chiefs are entrusted with this mandate as they are expected to be closer to the family and hence in the know of all the relationship in the family of the deceased.

iv) Filling of Petition for letter of administration intestate (Form P&A 80):

Upon presenting the Chief’s letter, searches and death certificate to the court the applicant is allowed to file an official petition or a formal request to the court to be appointed as an administrator of the deceased’s estate. The applicant does this by filling form P& A80 called petition for letters of administration intestate. This petition is either attested by a lawyer or a magistrate.

v) Filling of Affidavit in support of petition for letter of administration intestate (Form P&A 5):

This is a sworn affidavit which confirms the facts of the case, the estate and the heirs as contained in the chief’s letter. This affidavit turns the chief’s letter into a sworn statement made by the applicant (s) adoptable in law. The petitioner is required to appear before the judge in person with witnesses to confirm to the content of the petition and the claim therein
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vi) Guarantee by Personal Sureties ( Form P&A 57):

This form is filled by people who know the applicant, the estate and the heirs very well and constitutes a guarantee by the guarantors to ensure that the petitioner fulfils his mandate as promised in the petition papers.Forms P&A 80, 5 and 57 may be collected together from the court and filled at the same time and returned to the court. One should always ask the court officials to help you fill the forms if you are not certain or if they are not represented by an advocate. The guarantors may be required to swear an affidavit to support petition before a judge.

vii) Notice in Kenya Gazette:

The court upon receiving the petition papers that are dully signed and attested prepares a notification for the gazettement. The notification informs all and sundry about the petition and gives those with interest a chance to raise an objection within 30days. Upon lapse of 30 days, the petitioner may return to court to collect the letters of administration. If an objection that brings up substantive issues is raised, the petition process is halted and a full hearing of all parties together with witnesses is ordered.

viii)Grant of letters of administration intestate (Form P&A 41):

Letters of administration may be issued to the petitioner if an objection is not raised within the stipulated period of 30 days. This gives the administrator power to administer the deceased’s estate. The administration may include completing all the uncompleted documentation for instance obtaining titles that the deceased had not obtained in his name as an administrator. When ready to dispense with the estate, the administrator goes back to the court for the final documents.

ix) Sworn affidavit by petitioner requesting for confirmation of grant:

Sworn affidavit by petitioner requesting for confirmation of grant as per section 7 (2) (4) cap 160 of the laws of Kenya and indicating how the estate should be shared between the heirs and liabilities is launched. It is important that the spouses and heirs have an agreement on how the estate will be shared before filing this affidavit. It should be noted that many disputes may arise at this level concerning fairness in sharing of the deceased’s estate.

x) Notice of motion to hear the application for confirmation of grant:

This are actually summons to appear before the judge by all the concerned parties to confirm that they are in agreement with the manner in which the estate has been distributed by the administrator(s). Any objection at this stage will require the parties to iron their differences and come back after consenting. Further objection may lead to full hearing.

xi) Certificate of confirmation of grant issued under Cap 160 section 7(1) and (3) (form P &A 54):

If there is agreement by all with the manner in which the estate has been distributed the court will issue a certificate of confirmation of grant which shows what each beneficiary will gets what from the estate. This grant is a court order and must be followed by all to the letter without any alterations. In of need for any change or if an omission is discovered, the orders should be taken back to the court for endorsement.

xii) Transfer of the estate to the administrator ( Form RL 19):

Form RL 19 is used to transfer land from the deceased’s name to that of the administrator upon his appointment by the high court. The form is executed by the High court Executive Officer and gives the Administrator power to administer and distribute the deceased’s estate in accordance to the agreement endorsed by the court or probate grant.

See more details download the Succession Act


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